Managing Productivity
Course Overview
Managing Productivity and taking initiatives through effective time management skills are essential for future success in any workplace. Those able to successfully implement time management strategies are able to control their workload rather than spend each day in a frenzy of activity reacting to crisis after crisis – stress declines and personal productivity soars! These highly effective individuals are able to focus on the tasks with the greatest impact to them and their organization
Moreover, the modern business environment demands exceptional leadership, and requires doing whatever is necessary to enhance productivity and efficiency at all levels. One important skills is managing multiple projects, initiatives, tasks and responsibilities without getting losing track of balancing customers, employee, and shareholder demands. All this requires a high level of intelligence, energy, and discipline. The sequence in which the staffs perform their tasks on an everyday basis has a profound effect on how much they get out of the business and their personal life. Most people has the capacity to manage their time better and by doing so this makes the working day more productive!
Goal of Course:
“Managing your time shows how you can improve your own productivity”
This training course allows the delegates to examine helpful tools and tactics and strategies to manage their productivity through managing their time effectively. It begins by examining how are the delegates currently managing their time and looks at areas that needs improvement. It then shows the delegates how to do the tasks is fast and easy stages starting by dealing with paperwork, to how to communicate in a time-efficient way and finely how to be able to help in getting other’s managing their own time and accordingly achieve the organizational objectives. Participants will be equipped with skill set that includes personal motivation, delegation skills, organization tools, and crisis management and thinking outside the box. All of this and more will be covered during this interactive & Fun based training program.
This Program integrates some important elements from the 7 Habits of highly effective people.
Duration:
2 Days
Language:
English / Arabic
Training Objectives
- Understand the key principles of productivity management
- Learn tool 4 steps to improve self-performance
- Respond proactively and apply effective planning and prioritization
- Manage own time and avoid timewasters
- Make clear differentiation between busyness and productive
- Use the Productivity Tools; PLAN – SCAN- DO WHAT YOU CAN
- Productivity S.O.S.: Self, Others, Systems
- Boost productivity by improving Goal Focus
- Learn to correctly priorities your work
- Improve Positive Mental Attitude
- Manage own energy to get time effectiveness
- Identify a personal time management philosophy that will help you transform your working life
- Handle interruptions, avoid procrastination and priorities your work more effectively
- Complete key tasks on time through proper planning & delegation
- Get the most value from every hour at work
- Work to tight deadlines
- Work intelligently in a chaotic environment
- How to deal with time wasters; People & Things
Module Outlines
Module 1: Getting Started
- Introduction & Opening
- Analyzing the use of time
- The Stages of the Maturity Variety
- The Three Levels of Effectiveness
- The distinction between “productive work” and “busy work”
- Reactive & Proactive Behavior
Module 2: Setting SMART Goals
- The Four Human Gifts
- Circle of Concern
- Handle interruptions and distractions
- The Three P’s
- Prioritizing Your Goals
- Analyzing the Goals
- Visualization
Module 3: Prioritizing Your Time
- Working on Priorities
- The 80/20 Rule
- Email management using the 80/20 principle
- The Urgent/Important Matrix
- Being Assertive
Module 4: Planning Wisely
- Transitional Approach
- Planning for success
- Creating Your Productivity Journal
- Maximizing the Power of Your Productivity Journal
- The Glass Jar: Rocks, Pebbles, Sand, and Water “Story illustrate how to plan your day”.
- Chunk, Block, and Tackle (This time management technique is ideal for taking on large tasks).
- Ready, Fire, Aim
Module 5: Tackling Procrastination
- Assessing work Patterns
- Why We Procrastinate
- Nine Ways to Overcome Procrastination
- Improve your productivity by developing the right mind set
- Create and sustain a positive mental attitude
- Conversation control: get office conversations off non-productive (destructive) content
Module 6: Planning & Organizing your Workplace Using L2S Planners
- Creating a Plan
- Executing the Plan
- Develop a personal plan to improve your productivity
- Movement Vs. Direction
- Managing Workflow
- Using Calendars
- Filing and paper work
Module 7: Delegating Made Easy
- When to Delegate
- To Whom Should You Delegate?
- How Should You Delegate?
- Keeping Control
- The Importance of Full Acceptance
Module 8: Setting Routine Tasks
- What is a routine?
- Make Sleep, Meals, and Exercise as routine tasks
- Example routine tasks
- Using routine tasks to Maximize Time
- Closure and action plans
Customized Learning
Leap To Success is offering a variety of learning options to meet current realities and can be adapted to suit your business needs. These options include variants of online, blended and on-site course formats.
Face To Face Learning
Enabling you to have a face to face interactive and engaging learning experiences led by renowned industry experts and thought leaders with extensive practical experience who will employ a variety of interactive learning techniques, including short high-impact videos, case studies, assessments, role plays, in addition to on-going support.
Virtual Learning Labs
Interactive online learning held in real-time using Zoom and are led by international subject matter experts who incorporate case studies, breakout rooms, guided practice, simulations and discussions to maximise your learning experience.
General Methodology
Similar to any L2S training program, this program offers an interactive learning experience in which will allow the delegates to reflect on their learning through an informative, indulging, and fun classroom experience. The design of the training session focuses on the following attributes.
Concrete Experience: The delegates will learn by doing
Reflective Observation: Reflecting on the newly experienced skill-set
Abstract Conceptualization: Developing deeper understanding to the learned concepts
Active Experimentation: Providing the delegates with realistic tools that can be tested in the real life
Activities Brief
Where is my time:
This training game allows the delegates to open the discussing of time & productivity management. Participants are asked to find fifteen words, related to time management, hidden in a word search grid. Duration 25 Minutes
Time Mangement:
This time management training activity is intended for use by trainers to encourage participants to develop and discuss practical strategies for managing their time better. Duration 90 minutes
Arrange the Cards:
This Fun activity will help you prove to your class participants the importance of planning and delegating tasks in being able to properly manage time. This fun competitive activity will sure get everyone energized and motivated. Duration 25 Minutes
Where does your time go?
This training resource is intended for use by trainers to enable participants to create a time log that really works. Duration 60 Minutes
Time Machine
A game exploring personal concepts of time by applying time-line techniques to planning the achievement of business goals. Duration 35 minutes
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